Tired of long lines at the post office or worrying that a handwritten label might cause your package to get lost? Shipping can quickly become a stressful task when labels are unclear or incorrect, resulting in delays, confusion, and frustrated customers or loved ones.

This blog will help you eliminate the guesswork from the process. With easy steps and tips, you'll learn how to create, print, and attach a shipping label quickly and confidently—no stress, no confusion.

Introduction to Shipping Labels: What are shipping labels, and why are they important?

Shipping labels are crucial for ensuring accurate delivery, as they contain essential information such as tracking numbers and barcodes. They can be easily created using mobile apps, online tools, or a carrier's website. A shipping label includes the sender and recipient addresses, as well as the carrier and service type.

The barcode enables quick scanning, which is essential for ensuring timely deliveries. Understanding how to create effective shipping labels can streamline the shipping process and prevent issues.

Ready to try it out? Here are the essential steps you need to know for shipping.

Step-by-Step Guide to Creating a Shipping Label Online

Creating a shipping label online is quick and convenient! Just select your service, enter the necessary details, and print your label for hassle-free shipping. Enjoy seamless online shipping today!

1. Choosing the Right Platform or Service

Choosing the right shipping platform depends on your shipping frequency and specific needs. Services like FedEx Ship Manager, UPS, Shippo, Purolator, CanPar, DHL and Canada Post are user-friendly for both individuals and businesses. For occasional shippers, carrier websites or mobile apps can be used to create labels without the need for an account.

For those shipping frequently or in bulk, online tools are beneficial for tracking addresses, finding lower rates, and comparing carriers. Mobile apps offer flexibility, enabling label creation anywhere and providing QR codes for easy printing.

2. Inputting the Necessary Shipping

Accuracy in providing shipping information is crucial to avoid delivery delays or lost packages. Begin by entering the sender and recipient details, ensuring that you include zip codes and complete addresses. Double-checking for mistakes is essential to ensure the data is correct.

Next, add package details, including weight, size, and contents. This information helps the carrier determine shipping rates and suitable options. Utilizing reliable online tools can streamline the process, saving time and preventing errors.

3. Reviewing and Confirming Details

Before finalizing your shipping label, take a moment to double-check all details. Ensure the shipping date aligns with your desired send-off day and that all package information, including address, zip code, and weight, is accurate and up-to-date. This simple step can save you from potential shipping headaches.

After confirming your details, you will typically receive an email with a tracking barcode. Please keep this email handy, as it's essential for tracking your shipment and resolving any issues that may arise.

Printing Your Shipping Labels

Printing shipping labels is not just easy; it's essential for a smooth shipping experience. Ready to streamline your process? Follow these steps, and you'll be shipping confidently in no time, ensuring every package arrives at its destination hassle-free.

Equipment Needed for Printing at Home or Office

• Choose the Right Printer: Thermal printers are best for clear shipping labels; laser printers work if they are compatible with carrier rules.

• File Compatibility: Ensure your device can open PDFs, as most labels come in this format.

• Alternative Options: Some carriers offer QR codes via apps for printing at supported locations.

• Quality Matters: High-quality printing reduces errors, making labels legible and scannable for smooth delivery.

Tips for Ensuring Print Quality

• Print Quality: Use the highest printer quality setting to ensure clear, scannable barcodes.

• Printer Choice: Thermal printers produce sharp barcodes; if using regular printers, choose quality paper and ink.

• Maintenance & Checks: Regularly clean and update your printer; always verify label clarity before applying for smooth shipping.

What to Do After Printing Your Labels?

Once your shipping labels are printed, securely attach them to your package, ensuring they remain visible. Schedule a pickup or visit a shipping center to ensure timely delivery. Follow the guidelines for a smooth shipment!

Applying the Label Correctly to Your Package

Applying labels correctly ensures your package reaches its destination. Place the label on the largest flat area of the box or bag for optimal scanner readability. Press down all edges to keep the label flat, avoiding wrinkles on the barcode. If using a pouch, seal it securely to prevent slipping.

Avoid placing tape over the barcode, as it can hinder scanning. For items like luggage, use strong tie-on tags for accuracy—proper labelling speeds up the entire shipping process.

Arranging for Pickup or Delivery

To arrange a pickup or delivery for your shipment, use carriers such as FedEx, DHL, or the post office through their websites or mobile apps. Enter your package's size and weight, choose a convenient time, and confirm. If pickup isn't possible, drop off your package at a nearby location.

Before heading out, double-check the size and weight to ensure they are shippable. Pickup options often include tracking updates and barcode scans for secure shipping. Effectively managing your delivery plans helps prevent issues and keeps your package on track without delays.

Return Shipping Labels

Return shipping labels make returns hassle-free and are often included with your order. Check return rules and consider using a QR code for convenient label printing at shipping stores. Enjoy easier returns!

When and Why to Create a Return Shipping Label?

Situations like item exchanges or fulfillment mistakes can occur to anyone, making return shipping labels essential. Many retailers provide these labels to facilitate the return process, enabling customers to send items back without having to create labels themselves.

Return labels simplify shipping, reducing delays and confusion during the return process. They also enhance customer service by providing clear updates and streamlining communication with major carriers, ensuring that packages are shipped as requested and avoiding unexpected fees.

How to Create and Manage Return Shipping Labels?

Creating and managing return shipping labels can be straightforward with the use of online tools or mobile devices. Retailers can generate prepaid labels using platforms like Shippo or directly on carrier websites, such as FedEx or DHL, and send them to customers via email. QR code options are available for printerless returns, allowing customers to print labels at participating locations.

For bulk returns, FedEx Returns Technology automates the return and shipping process. Retailers may also utilize call tags, where carriers collect returns and print labels on-site, enhancing convenience and strengthening fulfillment systems.

Streamline Your Shipping Label Workflow: Toshiba B-BV410D, Zebra ZD421d, Brother Titan TJ-4020TN

Efficient equipment can streamline your shipping label workflow and improve productivity. The Toshiba B-FV4D, Zebra ZD421d, and Brother Titan TJ-4020TN offer advanced features tailored to meet diverse shipping needs. Here's a quick comparison:

Toshiba B-BV410D

The Toshiba B-BV410D is a compact and efficient direct thermal desktop printer, designed for fast and reliable label printing. Ideal for space-constrained environments, it delivers high performance with minimal maintenance. It's a smart choice for businesses needing consistent, cost-effective label production.

Key Features

1. Dual Printing Modes – Only prints Direct Thermal labels, up to 4 inch wide, including 4x6 shipping labels

2. Compact Design – A small footprint saves space, making it perfect for crowded desks or limited workstations.

3. USB and LAN Connectivity – Multiple connection options for seamless integration into various systems.

4. High-Speed Printing – Prints up to 7 inches per second, improving productivity in fast-paced settings.

Pros

1. Reliable Performance – Delivers consistent, high-quality prints with minimal user intervention.

2. Low Maintenance – Easy-to-load media and minimal parts reduce downtime and service needs.

3. Energy Efficient – Designed to consume less power during operation and idle states.

4. Versatile Compatibility – Works with various label sizes and third-party label software systems.

Cons

1. Wireless Option Sold Separately – Wi-Fi connectivity is not built-in but can be added to the base model with an optional wireless module.

2. Limited Display Panel – Lacks a detailed display, making troubleshooting less intuitive.

3. Cannot Print Thermal Transfer Labels – This printer is not compatible with thermal transfer printing and cannot be used with thermal transfer ribbons.

4. Only has 1 year manufacturers warranty

Use Cases

1. Retail Labelling – Ideal for printing price tags, shelf labels, and barcodes in-store.

2. Logistics and Shipping – Great for printing shipping labels, tracking tags, and inventory markers.

3. Healthcare Tagging – Efficiently prints patient ID bands, lab sample labels, and prescription tags.

4. Warehouse Management – Supports product labelling, bin tags, and stock movement tracking.

Zebra ZD421d

 

The Zebra ZD421d is a direct thermal desktop label printer known for its reliability and ease of use. It's ideal for printing shipping, barcode, and product labels. Compact and user-friendly, it's widely used across retail, healthcare, and logistics industries.

Key Features

1. Direct Thermal Printing – No ink or toner required, reducing long-term supply and maintenance costs.

2. User-Friendly Interface – Intuitive controls with status LEDs simplify operation and error troubleshooting.

3. Multiple Connectivity Options – Supports USB, Ethernet, and Bluetooth for flexible device integration.

4. Fast Print Speeds – Efficient label output at 6 inches per second to streamline workflows.

Pros

1. Easy Setup and Configuration – Quick installation process, ideal for both new users and IT professionals.

2. Compact and Space-Saving – A small footprint that fits easily on crowded desks or retail counters.

3. Reliable Performance – Consistently produces high-quality labels, even in high-volume environments.

4. Broad Media Compatibility – Supports a wide range of label sizes and materials to meet various printing needs.

Cons

1. No Thermal Transfer Option – Limited to direct thermal labels, which fade over time.

2. Higher Initial Cost – Premium pricing compared to basic label printers with fewer features.

3. Basic Display Screen – Lacks a full-colour or touchscreen display, offering limited control.

4. Limited Mobile Support – Setting up mobile printing can be challenging without additional configuration tools.

Use Cases

1. Retail Labelling – Print shelf tags, price labels, and promotional stickers efficiently and accurately.

2. Shipping and Logistics – Create durable shipping labels for parcels and packages in warehouses.

3. Healthcare Applications – Ideal for patient wristbands, specimen labelling, and medical records management.

4. Inventory Management – Utilize barcode labels to track stock levels and optimize supply chain efficiency.

Brother Titan TJ-4020TN

The Brother Titan TJ-4020TN is a high-performance industrial thermal label printer. Designed for demanding environments, it delivers fast, precise printing for warehouses, logistics, and manufacturing. Its durable build and advanced connectivity options make it ideal for high-volume labelling tasks.

Key Features

1. Fast Print Speed – Prints up to 10 inches per second for high-efficiency, large-volume tasks.

2. High Resolution – Offers 203 dpi resolution, ensuring crisp, clear, and scannable labels.

3. Durable Design – Industrial-grade metal frame withstands harsh environments and continuous operation.

4. Flexible Connectivity – Supports USB, Ethernet, and serial interfaces for seamless integration.

Pros

1. High Productivity – Excellent speed and reliability are ideal for non-stop, large-scale operations.

2. Low Maintenance – Designed for fewer jams and downtime, resulting in reduced service interruptions.

3. Easy Integration – Compatible with multiple platforms and supports ZPL2, EPL, and DPL emulations.

4. User-Friendly Interface – Simple LCD screen and intuitive controls enhance usability for all skill levels.

Cons

1. Initial Cost – Higher upfront price compared to desktop label printers.

2. Large Footprint – Requires more space and is not suitable for small office environments.

3. Limited Mobile Connectivity – Lacks built-in Wi-Fi or Bluetooth for wireless printing.

4. Learning Curve – Advanced features may need training for new users or small teams.

Use Cases

1. Warehouse Labelling – Ideal for creating bulk barcode and shipping labels in distribution centers.

2. Manufacturing – Tracks parts and inventory with precision in fast-paced production lines.

3. Logistics & Shipping – Ensures accurate shipping labels to avoid delivery errors.

4. Retail Supply Chains – Supports labelling needs for large-scale retail inventory and stock management.t

Skip the Hassle: Make Shipping Labels Easy with DuraFast!

Frustrated with messy, unclear, or time-consuming shipping labels? You're not alone. Many businesses and individuals struggle with incorrect addresses, unreadable barcodes, or labels that peel off prematurely, resulting in delayed shipments and dissatisfied customers.

At DuraFast, we make it simple. From high-quality thermal printers like the Brother Titan TJ-4020TN to premium labels and expert support, we help you create perfect shipping labels—quickly, reliably, and stress-free.

Need help getting started? Contact us today—our team is here to make labelling the easiest part of your shipping process.

Conclusion

Creating a shipping label may seem challenging at first, but this blog's step-by-step guide simplifies the process. Understand the basics and choose the right platform for optimal print quality. Each step ensures your package arrives on time and in good condition. Apply the label correctly and manage any return shipping labels as needed. For additional assistance or to streamline your shipping, schedule a free consultation with our experts. We aim to make your shipping experience seamless!

Frequently Asked Questions

How can I correct a mistake on a shipping label?

To correct a mistake on a shipping label, visit the carrier's website and locate the shipping label template. Correct any incorrect details and create a new label. Printing the new label will help ensure the shipping details are correct and prevent any delivery delays.

Is it possible to print a shipping label on regular paper?

Yes, you can print labels on regular paper with the right printer. For optimal results, use high-quality paper to prevent smearing and ensure clear text. FedEx Ship Manager allows you to download labels in PDF format, ensuring proper alignment for precise prints.

What should I do if my printer isn't printing labels correctly?

If you encounter printer issues, first check your equipment and ensure it meets the system requirements. Regularly clean the printheads and verify ink levels. If problems persist, contact technical support. Routine maintenance ensures good print quality and prevents delays when printing shipping labels.